Depending on where you work and who you work for, you should receive your earnings either weekly, fortnightly or monthly and accompanying them should be some paperwork, commonly called a payslip. This payslip outlines the payment and contains some personal information specific to you.
Under the new rules of the GDPR (General Data Protection Regulation), many companies may need to look at how the information contained on these payslips are kept secure, and all UK induviduals and organisations need to ensure that these rules are being followed. Many have expressed confusion about the distribution of payslips under GDPR, so in what format should payslips be distributed?
The three most common ways that payslips are distributed are:
One of the ways that many recieve their payslips, is that they are posted to either the business or to the employee’s home address, for many this is how payslips have always been distributed and is the most familiar. The new GDPR legislations do not state that this is no longer an option, but it is recommended that for those that use this method to consider using envelopes that are marked as private and confidential, and even possibly using more secure delivery methods e.g. registered post.
An upcoming distribution method for payslips is via email, many business have begun to use this method in attempts to save on paper waste, time and money, as this method is certainly quicker than the paper method. Though in this age of the Internet, employers must be vigilant about protecting this information, one such way to do so leads on to the next method to be discussed.
A relatively new form of distribution in this regard, many businesses have begun to use portals to allow employees access to their payslips. Portals are online systems that allow employees to login, and stored within this system are the employees payslips. This method is likely the most secure as the systems will only allow users to see the content in which they are authorised, as well as still having the benefits of this being cheaper and quicker that the postal method.
However the payslips are distributed, the most important thing to keep in mind is that your employees data is kept safe and secure, and for further information on that be sure to browse some of the other articles on the Cloud Bookkeeper website.